Turning on transcriptions in your Microsoft Teams meeting allows you to capture the spoken language during meetings and have a record of key discussions, action items, and even important decisions. This auto-generates transcripts so your team can go back and improve accessibility, review important sections, and meet any requirements they might have missed.
With transcription enabled, your team can go back to the recap and search for important sections they might have missed during the meeting. Whether you need to overcome language barriers, accurate documentation, or improve meeting efficiency, Teams transcription boosts team productivity. Keep reading to learn how to start transcription and make the most out of your meetings.
What Is Microsoft Teams Transcription?
Microsoft Teams transcription is an amazing feature that allows meeting organizers to transcribe their Microsoft Teams meetings. By making use of the transcription feature, meeting participants can make use of the transcriptions generated during the meeting, as well as have access to them afterward in case they need any recap of what happened during the meeting.
This transcript is saved during the meeting chat and linked to the audio quality of the Microsoft Teams meeting recording, which allows team members to review discussions in detail. The transcription process includes speaker identification, accurate transcription.
You can pick a transcript language out of 41 different languages including English, Arabic, Chinese, Chinese, Czech, Danish, Dutch, French, Finnish, German, Greek, Hebrew, Hindi, Hungarian, Italian, Japanese, Korean, Norwegian, Polish, Portuguese, Romanian, Russian, Slovak, Spanish, Swedish, Thai, Turkish, Ukrainian, Vietnamese, Welsh.
How To Enable Transcription In Microsoft Teams
There are two ways to enable Teams meetings transcription.
IT administrators
- Log into the Microsoft Teams admin center and go directly to Teams admin settings.
- Under your meetings, click “meeting policies”.
- Select the policy you wish to edit, or create a new one.
- Scroll down to “Audio and video” and toggle on the transcription switch.
- Click on “save”,
Meeting organizers
1. Open Microsoft Teams
2. Start or join a meeting like you normally would.
3. Click the three dots at the top in the meeting control section.
4. Look for "Record and transcribe", and click on it.
5. Turn on your transcriptions by clicking “start transcription”.
6. Once you want to end the meeting, you can click "stop transcription".
Additional tips
- To turn on your captions, go to the three dots at the top of your screen and click on them. Then on the pop-up menu, click “language and speech”. Under language and speech, you will see the “show live caption” option. Simply select that and you will have your captions appear on the screen.
- For the best transcription accuracy, try to maintain a quiet background.
- Review and edit the transcript afterward to ensure you do not have any unnecessary information in your notes and summaries.
Other Options For Teams Meeting Transcription
Microsoft Teams has great auto transcription and meeting recording, but businesses sometimes wish to look at third-party tools such as Bluedot which offer more functionality. These tools can integrate with Teams meetings and have advanced transcription settings, speaker identifications, and even follow-up emails after your meeting has ended. These features are beyond what Microsoft Teams have to offer. Additional features like transcription automation, cloud storage, meeting notes, and meeting templates can help teams collaborate better.
Live Translated Captions In Teams
Teams meetings offer live transcription captions so you can translate in real-time during meetings.
This transcription feature offers an array of different languages so different meeting participants can see the captions in their language of choice. Captions help bridge the gap between international meetings so that collaboration is always more effective. By choosing to turn on live translated captions it helps you to communicate across borders and language barriers.
Why Transcribe Microsoft Teams Meetings?
Here are a few reasons you should enable transcription in Teams meetings.
Compliance and record keeping
Transcribing Microsoft Teams meetings means that businesses can keep compliance and accurate records for audits, sensitive conversations, and legal reviews. By enabling transcription, organizers can decide to manually transcribe, or automatically set transcriptions when the meeting starts.
Once the meeting is complete, the meeting transcript is automatically saved and stored in the chat, or the cloud so you will always have a permanent record of important points. Accurate descriptions mean you never have to miss a moment or word. Microsoft Teams offers this feature as part of their compliance tools to help keep track of your records.
Improved Training
Transcriptions in Teams mean your meetings become valuable resources. You can record audio from meetings to transcribe, so any new team members will be able to catch up on new work and key topics.
Organizers and co-organizers often transcribe training sessions to make onboarding more efficient. This ensures that key points and discussions are easy to locate once the meeting has ended. The transcription tool also supports multiple languages, making it easier for global teams to communicate, regardless of the language barrier.
Meeting Recap
Microsoft Teams transcription means that teams can often revisit important topics by reviewing the meeting chat that stores the transcription. Once a meeting has ended, the full transcript file will be saved to the meeting chat. These recaps also ensure that employees know what they need to do after the meeting and allow them to go back to ensure that they are busy with the correct section of their project or task.
Customer Support
Customer support teams can record and transcribe Microsoft Teams meetings to provide bespoke and accurate service. Meeting recordings with accurate automatic transcription means customer support reps can go back and revisit past conversations and extract important details for better customer follow-up. With auto transcription, customer service managers can monitor service quality, and generate insights for team training. Microsoft's Transcription feature helps sales and customer support deliver responsive and precise customer interactions.
Microsoft Teams Transcription Accessibility
Transcribing Microsoft Teams makes it more accessible by offering real-time captions and live captions in different languages. Meeting attendees who might have hearing impairments or non-native speakers will be able to follow the meeting easily.
Conclusion
Transcription in Microsoft Teams is a great way to capture and organize meeting discussions and get accurate information. Teams allow you to collaborate better with your team, and even overcome language barriers in the same organization.
However, if you wish to have a more efficient recording and transcription experience, Bluedot is the best tool to transcribe meetings. Bluedot goes beyond transcription for Teams. It also records your meetings seamlessly even when you’re busy sharing your screen. In this way, important visuals and discussions are preserved for later use. With Bluedot you can record meetings, generate meeting transcriptions, generate AI summaries, as well as get auto-generated emails with meeting notes.
Bluedot also offers customizable meeting event templates and secure cloud storage for meeting options. Bluedot has incorporated an AI chat feature so you can engage with your meeting content and manage post-meeting follow-ups. Bluedot makes recording, transcribing, and editing easier so teams can always stay on top of their collaborations securely and efficiently.
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