How to change name on Teams in 2024

Changing your display name in Microsoft Teams is a simple process that can be done in a few easy steps. Whether you're using the desktop app, web version, or mobile app, you can easily update your name to reflect your preferences or professional identity.

By changing your display name, you can improve your online presence, avoid confusion with other users, and create a more personalized experience within Teams. In this guide, we'll walk you through the step-by-step process of changing your display name, along with some additional tips and considerations.

Different Ways To Change Your Microsoft Teams Display Name

Changing your display name in Microsoft applications such as Microsoft Teams can be essential for maintaining your online identity, whether for professional branding or personal preference. Below, you'll find different ways to update or change your display name in Teams, tailored to suit various devices and platforms.

Change display name in Microsoft Teams on the web browser

When using Microsoft Teams in a browser, the interface closely resembles the desktop app, allowing you to easily change the display name.

        1. Launch Microsoft Teams: Open the Teams web app in your preferred browser.

        2. Access profile settings: Press on your profile picture in the top-right corner of the screen. This will open a drop-down menu.

        3. Drop down menu: in the drop down menu, click on "My Microsoft account"

        4. Microsoft account: You will be diverted to your Microsoft account to edit your settings.

        5. Edit profile: Select "Your info" from the left hand menu.

        6. Change display name: Click on "edit name" picture.

        7. Enter new name: In the type your desired display field and bypass the security measures.

        8. Save changes: Click the "Save" button to apply your new display name.

Change display name in Microsoft Teams on the desktop app

The desktop version of Microsoft Teams on Windows, Mac, and Linux makes it easy to change your display name.

• Launch Teams: Open the Teams app on your Windows, Mac, or Linux device.
• Access profile: Click on your profile picture in the top-right corner.

• Edit profile: Click on your profile picture again in the drop-down menu, then on the pencil icon.

• Change display name: In the window, enter your desired display name in the "Enter the name you'd like to use in Teams" field.
• Save changes: Click the "Save" button.

Change display name in Microsoft Teams on mobile

The Microsoft Teams app for a mobile device such as iPad, iPhone, and Android allows you to change your display name while on the go. The interface differs slightly between the teams app for iOS and Android, as outlined below.

How to change your display name on a mobile device in the Microsoft Teams app:

iOS:

1. Open Microsoft Teams: Launch your Teams app.
2. Access profile: Tap your profile picture in the top-left corner.
3. Edit profile: Tap your profile picture again in the menu that appears.
4. Change display name: Tap your existing name.
5. Save changes: Enter your new name and tap "Save."

Android:

1. Open  Microsoft Teams: Open your Teams app.
2. Access profile: Tap your profile picture in the top-right corner.
3. Edit profile: Tap your profile picture again.
4. Change display name: Tap the pencil icon.
5. Save changes: Enter your new name and tap the checkmark.

Tips For A Successful Microsoft Teams Display Name Change

Before changing your display name in Microsoft Teams, consider the following:

• Ensure you have the necessary permissions to make changes to your Microsoft Teams name.
• Evaluate how a name change might affect your team's communication.
• Inform your team members of the change beforehand.
• Update your name on other relevant platforms.
• Confirm that your new name is displayed correctly in the Teams app.

Note: Changing your name in the Teams app will not affect existing conversations or shared files. However, notifying your team to change the display name is important to avoid confusion.

Tip: Before making the change, choose a name that aligns with your personal or professional brand.

Conclusion

Updating your display name in Microsoft Teams is a simple process across different platforms, helping you maintain a professional or personalized online presence. Beyond name changes, recording meetings is crucial, especially when screen sharing is involved, as it ensures no important details are missed.

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FAQs

Can I use a nickname or alias instead of my real name in Microsoft Teams?

Yes, you can. Microsoft Teams allows you to choose any name you prefer, including nicknames or aliases. This is helpful for maintaining privacy or using a name that suits your online identity.

Can I change my username in Microsoft Teams?

Unfortunately, it's not currently possible to directly modify your username within Microsoft Teams in the dropdown menu. If you need to use a different username, you'll have to create a new account. This involves setting up a new email address and following the registration process.

It's important to note that creating a new account will require you to re-add all your contacts, teams, and channels. Any existing conversations or files associated with your old account will not be automatically transferred. Therefore, it's advisable to carefully consider this decision and plan accordingly.

Will changing my display name affect previous messages or files?

No, changing your display name in Microsoft Teams will not affect your previous messages or files. This means that all your past conversations, shared documents, and other content will remain unchanged, even after updating your display name.

The only impact of changing your display name will be on future interactions. From the moment you save your new name, it will be visible to everyone you communicate with in Microsoft Teams. This includes new messages, team chats, and any other interactions where your name is displayed.

What happens if two users have the same display name?

While Microsoft Teams can differentiate between users with the same display name using their unique email addresses, it's recommended to avoid potential confusion by choosing slightly different names. This could involve adding a middle initial, a last name, or another identifier to make your display name more distinctive.